Privacy Policy

Privacy Policy

Last Updated: 27 May 2025

1. Introduction

Pantheon Search Ltd. ("we", "us", or "our") is committed to protecting your personal data and your privacy. This Privacy Policy explains how we collect, use, store, and share personal information in the course of our recruitment services.

By using our website and services, you agree to the collection and use of information in accordance with this policy.

2. Who We Are

We are Pantheon Search Ltd., a recruitment firm based in London, United Kingdom, providing candidate sourcing and talent acquisition services to clients across the UK and Europe. We act as a data controller when collecting and processing personal data of candidates and clients.

3. What Data We Collect

We collect and process personal data you provide to us, including but not limited to:

• Candidate Data
   
  • Name, contact information (email, phone number, address)
     
  • CV/resume details, career history, education
     
  • Skills, qualifications, certifications
     
  • Work preferences (location, salary expectations, etc.)
     
  • Interview notes, references, and any assessment data
     
  • Right to work documentation, if applicable
     
• Client Data
   
  • Contact details of hiring managers and HR personnel
     
  • Company information and job specifications
     
  • Feedback on candidate submissions and interview outcomes
     

4. How We Collect Data

We collect data in the following ways:

• Directly from you when you apply for a job, submit your CV, or contact us via our website or email.
   
• Through professional platforms such as LinkedIn or job boards.
   
• From referrals or professional networks.
   
• Through our interactions with you or with our clients.
   

5. Why We Process Your Data

We use your personal data for the following purposes:

• To provide recruitment services to you and our clients.
   
• To match candidates with job opportunities.
   
• To contact you about roles relevant to your skills and experience.
   
• To provide clients with candidate shortlists and arrange interviews.
   
• To comply with legal or regulatory requirements.
   

6. Lawful Basis for Processing

We rely on the following lawful bases:

• Consent – When you have given us permission to process your data (e.g., by submitting your CV).
   
• Legitimate Interests – To operate our business and provide recruitment services.
   
• Legal Obligation – To comply with applicable employment, tax, or immigration laws.
   

7. How We Share Your Data

We may share your data with:

• Clients who are recruiting for roles that match your profile.
   
• Third-party service providers that support our business operations (e.g., cloud storage, CRM systems).
   
• Legal or regulatory authorities where required.
   

We never sell your data.

8. International Transfers

If we transfer your personal data outside the UK or EEA, we will ensure adequate safeguards are in place, such as standard contractual clauses approved by the UK Information Commissioner’s Office (ICO) or the European Commission.

9. Data Retention

We retain your data only as long as necessary:

• Candidate data: typically for up to 2 years from last meaningful contact, unless you request deletion sooner.
   
• Client data: as required for ongoing business and contractual relationships.
   

10. Your Rights

You have the right to:

• Access your personal data
   
• Request correction or deletion
   
• Object to or restrict processing
   
• Withdraw consent at any time
   
• Lodge a complaint with the UK Information Commissioner’s Office (ICO)
   

11. Security Measures

We take appropriate technical and organisational measures to protect your data from loss, misuse, or unauthorised access. This includes secure cloud storage, access controls, encryption, and staff training.

12. Contact Us

If you have any questions or concerns about this policy or your personal data, please contact:

Pantheon Search Ltd.
Email: info@pantheonsearch.co.uk